Company Secretary - NAVA

The National Association for the Visual Arts (NAVA) is seeking a (volunteer) Company Secretary.

The role of NAVA Company Secretary will report to the Chair and as directed, the Executive Director, and will be responsible for the efficient administration of the organisation, particularly ensuring compliance with statutory and regulatory requirements and for ensuring that decisions of the board of directors are implemented.

About NAVA

The National Association for the Visual Arts (NAVA) leads advocacy, policy and action for a contemporary Australian arts sector that's ambitious and fair. Since its establishment in 1983, NAVA has been influential in bringing about policy and legislative change to encourage the growth and development of the visual arts sector and to increase professionalism within the industry. NAVA provides direct service to its Members and the sector generally by offering industry advice, referrals, professional development programs and resources.

NAVA is a Company Limited by Guarantee, and a registered charity, reporting to the Australian Charities and Not-for-profits Commission (ACNC) annually. NAVA is also a tax-deductible fund listed on the Australian Government's Register of Cultural Organisations (ROCO) maintained under Subdivision 30-B of the Income Tax Assessment Act 1997.

Role responsibilities

Board meetings & processes

  • Liaising with the Chair and Executive Director to settle annual calendars and agendas for meetings of the board of directors and the Finance & Governance Committee, and for the Annual General Meeting, assisting to draft papers, collating and circulating meeting packs    
  • Ensuring all meetings are properly convened; attending the Annual General Meeting and meetings of the board of directors and the Finance & Governance Committee; taking minutes for all meetings
  • Drafting circular resolutions as required
  • Statutory registers
  • Managing registers of Members, directors, conflicts of interest

Regulatory obligations

  • Assist with the completion of NAVA's new constitution

General correspondence

Policies & Records management

  • Developing and maintaining policies
  • Maintain high level of record keeping and documentation to meeting all compliance requirements


  • Advising the board on good practice in corporate governance.


  • Minimum 5 years practical experience with compliance and general company secretarial duties, and knowledge of a director’s responsibilities
  • Excellent written and verbal communication skills
  • Good interpersonal skills - able to work in a dynamic, small team environment
  • Accuracy and attention to detail
  • Good organisational and time management skills
  • Knowledge of, and experience, in the not-for-profit regulatory environment in Australia preferred.


Please submit your application, including your CV and a written response to the Competencies to:

Penelope Benton and Mimi Crowe