NAVA Company Secretary

The National Association for the Visual Arts (NAVA) is seeking a (volunteer) Company Secretary to join the Board. 

The role of Company Secretary reports to the Chair and as directed, the Executive Director, and is responsible for the efficient administration of the Board, particularly ensuring compliance with statutory and regulatory requirements and for ensuring that decisions of the Board of Directors are accurately recorded and implemented.

Engagement: 5 hours per month
Commencement: June 2024
Location: Any (within Australia)
Reports to: Chair and as directed, Executive Director

About NAVA

NAVA is a Membership organisation which brings together the many voices of the contemporary arts sector to improve fundamental conditions of work and practice. We do this through advocacy, education and the Code of Practice for Visual Arts, Craft and Design. 

Since its establishment in 1983, NAVA has been influential in bringing about policy and legislative change to encourage the growth and development of the visual arts sector and to increase professionalism within the industry. NAVA provides direct service to its Members and the sector generally by offering industry advice, referrals, professional development programs and resources.

NAVA is a Company Limited by Guarantee, and a registered charity, reporting to the Australian Charities and Not-for-profits Commission (ACNC) annually. NAVA is also a tax-deductible fund listed on the Australian Government's Register of Cultural Organisations (ROCO) maintained under Subdivision 30-B of the Income Tax Assessment Act 1997. 

Role responsibilities

  • Board meetings & processes
    • Liaising with the Chair and Executive Director to settle annual calendars and agendas for meetings of the Board of Directors, Subcommittees, Annual General Meeting, and contributing to papers, collating and circulating meeting packs as required.
    • Ensuring all meetings are properly convened in consultation with the constitution; attending the Annual General Meeting and meetings of the Board of Directors and Subcommittees 
    • Taking minutes for all Board related meetings, including coordination and finalisation of minutes approvals and action register 
    • Drafting and recording outcomes of circular resolutions as required
    • Ensuring Statutory registers are up to date via Executive Director
    • With the Executive Director, managing registers of Board Directors, conflicts of interest, and declarations.
  • Regulatory obligations
    • Assist with development of new constitution and any updates to the Board Charter as required out of constitutional updates.
    • Managing correspondence to the Board as required
    • Contributing to review of Policies & Records management as required
  • Developing and maintaining policies
    • Ensuring high levels of Board record keeping and documentation compliance in consultation with the Executive Director 
  • Governance
    • Advising the Board on good practice in corporate governance
    • Member of Governance Subcommittee and other Subcommittees as required.


  • Minimum 5 years practical experience with compliance and general company secretarial duties, and knowledge of a director’s responsibilities
  • Excellent written and verbal communication skills
  • Good interpersonal skills - able to work in a dynamic, small team environment
  • Accuracy and attention to detail
  • Good organisational and time management skills
  • Knowledge of, and experience, in the not-for-profit regulatory environment in Australia preferred.


  • Ability to attend Board and Subcommittee meetings during business hours (minimum 5 per year)
  • Suitable IT equipment to attend online meetings via Google Meet and/or Zoom
  • Willingness to produce minutes from a recorded transcript if unable to attend meetings

To apply

Please submit your queries and or application, including your CV and a written response to the Competencies to:

Penelope Benton
Executive Director 

Image credit

Image: Blue NAVA banner and three chairs in front of artwork by Robert Andrew, (re)scribing language, 2018, burnt branches, ochres, oxides, string and electromechanical components, dimensions variable. Installation view, After Technology, 2019, curated by Stella Rosa McDonald and Eleanor Zeichner, UTS Gallery, Sydney. Photo by Tanja Bruckner.

The National Association for the Visual Arts (NAVA) is a national organisation with staff who work across multiple states. The NAVA Board and artists whom we represent are based across hundreds of sovereign nations and unceded lands throughout the continent that has become colonially known as Australia. NAVA acknowledges the Traditional Owners, Custodians, and knowledge-holders of the unceded lands on which we live, learn, and work.


Opening: May 17, 2024, 9 a.m. Closing: June 16, 2024, 5 p.m.